Faculty Rights Tip: Submitting your Evaluation File for review

This time of year can be stressful. On many campuses, probationary faculty are preparing their Retention, Tenure, & Promotion (RTP) files for submission. Most Lecturers, Coaches, and temporary Librarians also will go through a review process at some point during the academic year.

The review cycles, policies, procedures, and criteria are different for each CSU campus and are developed and adopted locally by campus Academic Senates and Administrations. There often are college and department RTP policies as well. However, the policies, procedures, and criteria must be in compliance with all the applicable articles in our Collective Bargaining Agreement. 

Our CFA Faculty Rights Representatives are familiar with and have experience with all those articles. Many CFA chapters offer file preparation workshops and, often, senior CFA faculty representatives mentor junior faculty throughout the process. 

We also can be of help during the review process. Occasionally, one review committee or reviewer may inadvertently make a procedural error or misinterpret material in the file. Our Representatives can help in responding when this happens. We also can help to assess and deal with a “not-so-positive” review.

Timing is important, so contact your representative immediately if you need to respond.  

And, at the end of the evaluation process, if you receive a negative final decision, we can help appeal that decision. Timing is critically important at each stage, and it is important to contact your CFA representative immediately for help.

So while the process may be a stressful, rest assured that we’ve got your back. 

If you need help you can contact your local campus CFA faculty rights representative

For answers to questions or to suggest a tip, please write us with the subject line “Faculty Rights Tip.”


See previous Faculty Rights Tips on a range of topics in our contract.