Working for CFA

SUMMARY: This position is responsible for providing administrative support to the CFA financial and administrative operations.  Specific duties may include, but are not limited to, the following:

Duties and Responsibilities include:

• Ensure timely payments of accounts payable by posting routine invoices; promptly forwarding all financial mail; posting approved invoices; processing staff expense forms; printing checks; and mailing payments to the appropriate parties; assist with bank reconciliations.
• Maintain accurate records of accounts payable by properly recording all payments; ensuring that staff expense claims are accurate and are accompanied by appropriate documentation; matching checks with the necessary back-up documentation before presenting them for signature; filing all documentation appropriately.
• Compile information and generate reports, including but not limited to the following: Affiliate reports, lobbying and political reports, chapter reports, and any other reports as necessary.  Assist with government and tax reports, and annual audit.
• Ensure proper distribution of CFA funds by calculating and preparing monthly chapter dues rebates; preparing checks, as necessary, in the appropriate amount for the various programs maintained by the organization. 
• Ensure accurate and prompt collection of CFA’s funds by preparing invoices and sending them to affiliates, outside agencies, staff, chapters, and any other necessary parties;
• Ensure successful small group meetings by scheduling; tracking attendance; duplicating materials; arranging meetings logistics; and providing administrative support at the meeting site;
• Other duties as needed.

The ideal candidate will have the following knowledge, skills, and abilities:

• A strong commitment to advancing racial and social justice transformation in the union movement, the university, and beyond;
• Skill and experience in strategic thinking, organizational development and long-term planning;

• Ability to work independently, handle multiple projects simultaneously and meet strict deadlines;
• Excellent time management and communication skills;
• Ability to work collaboratively and strategically with CFA officers, members, interns and staff;
• Ability to travel for extended periods (up to 1 week) during events; and
• Ability to work long and irregular hours, including evenings and weekends.
• Business/Accounting Education preferred

Requirements:

• Three years accounting or bookkeeping experience; demonstrated proficiency in using QuickBooks and Excel
• Excellent verbal and written communication skills
• Must demonstrate discretion in handling sensitive information
• Ability to be a “team player” and work with a variety of administrative/professional staff and elected member volunteers
• Ability to operate generally used office equipment and to use familiar computer software (i.e. word processing, spreadsheets, web browsers, email)
• Ability to learn and communicate CFA organizational structure and policies
• Ability to handle a heavy workload in a fast-paced environment with minimal supervision
• Ability to lift 25 lbs; occasional travel and weekend work required
• Must authorize and pass background check.
• Typing proficiency of 50 wpm
• Strong commitment to racial equity and social justice

Other Requirements:

• Valid driver’s license, an automobile for business use, and proof of minimum insurance coverage.
• Ability to lift 25 lbs.

Salary/Benefits/Location:  CFA offers a fully paid benefit package including medical, dental, vision, SEIU defined benefit pension plan, and generous paid leave. This position is covered by a collective bargaining agreement; salary range is $62,201.35 – $83,175.41 commensurate with experience. 

To apply send cover letter, resume, and references to searchcommittee@calfac.org